Murugan,
You can book the flights now. We will wait till 7th to finalise on the number of people, bus etc and then will ask you guys to individually transfer the money. We will suggest cheaper hotels nearby, so that it will be easier to be close by and no loss of time in the morning.

Supreet,
The vehicles are through JLR. So it doesn't make sense to stay at other places. Nevertheless we will examine the feasibility within a day or two.

Sabyasachi